How this demo works — Holy Stone Automations Hub

What the hub is

A single sign-in page where each team finds its own tools and live numbers — and the owner sees all of it.

Every team, one hub

AR, AP, Purchasing, Sales, the warehouse and the front desk each sign in and land on their own tiles and tools. The owner sees every team, plus the money view nobody else does.

No API needed

Stone Profits has no API, and that is fine. An office computer reads it the way a person would — signed in, report by report — and shares the results with the hub.

Fresh by itself

Reports are pulled on a schedule all day, so the tiles say “pulled today 8:15 AM” without anyone exporting a spreadsheet. Need it now? Every system has a “run it now” button.

How it connects to Stone Profits

Nothing is installed on your server and nobody gets new passwords to your ERP. The work happens on one computer in the office.

Stone Profits

Your ERP, exactly as it is today.

Reports and lists the team already uses
Sale orders, invoices, POs, inventory
No changes, no plug-ins on the server

reads

The office computer

One computer, signed in to Stone Profits, running three small browser extensions:

Scheduled jobsPulls the daily reports on a timetable — A/R, sales, inventory, POs. Office workerReads a record on demand and files signed PDFs back onto it. Price & product toolsUpdates prices and creates products — only when a person runs it.

The hub

What every team opens in the morning.

Live tiles per team
Dashboards, queues and approvals
iPad apps for drivers, pick ups and the showroom

Read-only pulls. The scheduled reports only read. Your data in Stone Profits is never changed by a pull.

Writes need a person. The few things that write — an invoice, a price update, a new product — are started or approved by someone on your team.

Every team sees only its own. A rep sees their own customers and orders; costs and margins stay with management.

Everything is on the record. The Activity Log shows who did what, when, on which record.

See the office computer's control panel What runs by itself, and when

Tour it team by team

Each button signs you in as that team, so you see exactly what they see. Switch teams any time from this page — or sign out from the hub's sidebar.

Owner

Daniel — sees every team, plus the money view

Live tiles for cash health, collections, A/R, payables and commissions at the top; every team's tools below.

Financial Projectioncash forecast and company health
AR Collections & Cash Flowmoney in versus material out
Activity Logwho did what, and when
Office Computerrun any job now, with a progress bar

Open as Owner

AR & Logistics

Kevin (AR) and Sofia (dispatch)

Collections, deliveries and pick ups — from the morning's past-due list to the signed ticket and the invoice.

A/R Past-Dueaging, statements and reminders
AI A/R Employeethe daily collection queue
Route Builderload sheets and the day plan
Driver Deliverylive routes, signatures and photos
Return Requestsfile and refund customer returns

Open as AR

Purchasing

Elena — suppliers, prices and what is on the way

Containers on the water, supplier orders, receiving, reorder alerts and supplier price lists turned into your upload format.

Container TrackerETAs, last free days, contents
Purchasing Intelligencesell-through and reorder alerts
Pricelist Standardizerany supplier list → your format
Receivingarrived fine, or not
Supplier Orders Boarddomestic POs to received

Open as Purchasing

Sales

Olivia and seven other reps — each signs in with a PIN

The showroom queue, their own open orders and commission, and the Holy Assistant — a chat that requests materials, deliveries and referral fees.

Customer Check-Inthe walk-in queue
Holy Assistantask for a material in a chat
Open Ordersdeposits and held inventory
Delivery Requestsask for a delivery from the jobsite
My Commission Portaltheir own numbers only

Open as a sales rep

AP & Finance

Laura — supplier bills and payments

Every supplier bill matched to its PO and receiving document, payment runs ready for approval, and what the automations cost.

AP Systemthree-way match and payment runs
AI & Automation Costssubscriptions and receipts
Route Builderwhat leaves on each truck

Open as AP

Warehouse

Marcus — the yard, the trucks, the pick ups

Today's trucks and pick ups, the daily truck checks, what was received and the slabs to mark sold.

Inventory Dashboardaged stock, clearance, scan mode
Pick Up Systemqueue on the TV, signature on the iPad
Truck Healthdaily pre-trip inspections
Material Received Alertsreps told when it lands

Open as Warehouse

Front Desk

Grace — the showroom door

Runs the walk-in queue, sends customers to the right rep and prints the QR price labels for the displays.

Customer Check-Inthe queue, as the desk
Entrance iPadwhat a customer taps on arrival
Check-In Historywho waited, who was helped
QR Codesprice labels for the showroom

Open as Front Desk

Management

Victor — every team's view, read-only

Sees every team's tiles and tools to follow along, and can post the notes at the top of everyone's page — but cannot approve or change records.

Check-In Historyshowroom service by rep
Open Ordersevery rep, at landed cost
Past-Due by Repwho needs to help collect

Open as Management

Things worth trying

Five minutes, start to finish.

Run a job now

As the owner, open Office Computer and press “Pull the A/R now”. Watch it get picked up, run, and report back.

Check in a customer

Open the entrance iPad, check yourself in, then see the queue update for the desk and the reps.

Post a note

On the hub, add an Admin Note for one team only, then open the hub as that team and see it at the top.

Compare two views

Open Open Orders as a rep, then as management: same orders, costs only for management.

Clicked around a lot? Everything you change — approvals, check-ins, notes — is kept in this browser only. Put the demo back to its starting point any time.